Time Management – too many tasks and not enough time – 10 day plan
I once was sat with a client who protested “I could have 10 days in a week and I’d still not have enough time to get everything done!”
We went on to create a 10 day week and they were right, they had too much to do! But through their coaching session they created this plan and now miraculously have more time, less stress and achieve more. The 10 day week is a strategy for time management that is so powerful that I share it with many business owners, teams and leaders and it helps increase productivity and creativity and reduce stress too.
Below you can download your own version and ensure you also ask the below questions(these are some of the ones that featured in my session with my client), because often when you don’t have enough time in your day these things are the real issue;
- Not wanting to upset someone by not replying immediately.
- Not wanting to look like you can’t cope.
- Fearing missing out or of what people will think of you if you leave the task they’ve asked you to do.
- Fear of missing out on opportunities.
- Getting on with the unimportant tasks because they feel easier and you assume the big tasks will fail, be hard or not work.
- Lacking confidence.
- Lacking skills.
- Lacking communication skills to ask for what you want or need.
Questions to ask yourself;
- At what time of the day do I set my to do list? (Last thing at night is the key time.)
- Do I open emails at all times of the day or at a set time? (Opening emails and not actioning them wastes precious time, my clients learn to handle every item, message, email task only once.
- Am I on my agenda or manipulated by others needs? (Can you Justers feature in my book Fight the fear in Chapter 6. Learn how to communicate with them so you achieve more.)
- Do I have clear goals for this week? This month? This year?
- Do I honour my needs?
- Do I put myself at the bottom of the importance list?
- What stops me from believing in my ability to achieve?
- What stops me from picking up the phone so I hide behind email?
- What assumptions am I making on the outcome of this activity? Is it helpful or hindering.
There are lot of questions you need to ask yourself, but if you aren’t achieving it is more likely to do with your perception of what is importance, your confidence and communication and prioritising what your success needs. I’m happy to have a chat to look at this in more detail.10 day plan
- When you set up a 10 day week, start on any day you like. You can include weekends or block them out so you only have the working days featuring.
- Follow the instructions on the worksheet and question what reasons there could be on inaction or lack of completion.10 day plan
- Personally I use an A3 piece of paper and different colours to denote money making jobs, clients needs, silent working time, etc. You don’t have to include lines to your day column although for me I find it makes me take time seriously. I quite often find that I’m so focused on the goals for that week/month/year that I can get ahead of schedule and I’ve never been so update on emails too – hope it helps you too.
My online mastermind group is only £5 a month and gets incredibly results. I’ve just launched all my courses for my mastermind group at £1 each so that I can add more low cost ways to support those looking to achieve more no matter what. Learn more here.